1. THE NAME OF THE SOCIETY
2. THE OBJECTS OF THE SOCIETY
3. PRECEDENCE
4. CALENDAR OF ACTIVITIES
5. MEMBERSHIP
6. HONORARY AND LIFETIME MEMBERSHIPS
7. FEES
8. CONDUCT
9. BOARD OF DIRECTORS
10. DUTIES OF THE DIRECTORS
11. HISTORICAL RECORDS
12. COMMITTEES
13. OWNERSHIP - FUNDS AND BORROWING POWER
14. AUDIT OF ACCOUNTS
15. CUSTODY AND USE OF THE COMMON SEAL
16. ALTERATION OF BY-LAWS
17. ANNUAL GENERAL MEETING
18. SPECIAL MEETINGS
19. PROXY VOTES
20. CULINARY TEAM NOVA SCOTIA
21. AWARDS
22. CODE OF ETHICS



NOVA ASSOCIATION OF CHEFS AND COOKS

SOCIETIES ACT

1. THE NAME OF THE SOCIETY IS:

The Nova Scotia Association of Chefs and Cooks (NSACC)

It is incorporated under the provisions of Chapter 268 of the revised statutes of Nova Scotia, the Societies Act. The Society's Charter number 1280649 is registered with the Province of Nova Scotia - Joint Stocks Companies.

2. THE OBJECTS OF THE SOCIETY ARE:

A. To embrace the Code of Ethics as laid down by the Canadian Culinary Federation (CCFCC).
B. To uphold the dignity of our profession and to further any interest and mutual benefits to the members of the Association.
C. The up-grading of the kitchen staff and encourage the training of future chefs.
D. To co-operate with management.
E. The research of new dishes and equipment; to encourage the serving of palate pleasing and attractive dishes.

3. PRECEDENCE

A. The present bylaws are supplemental to the bylaws of the CCFCC. Should a dispute arise, the CCFCC bylaws will take precedence. If further dispute remains, the issue of contention may be submitted, in writing, to the Bylaws Committee who will make recommendations to the Board of Directors for a final ruling.

4. CALENDAR OF ACTIVITIES

A. The NSACC annual activities begin in the month of September
B. The regular meeting of the association shall be held at least once a month, except for July and August.
C. An Annual General meeting shall be held in the month of June at which:
1) An annual financial report must presented; and,
2) The elections of the Board of Directors must be conducted, on a bi-annual basis.

5. MEMBERSHIP

A. There are 8 categories of membership:
i) National: a) Open to any person who has a Certificate of Qualification in the Trade of Cooking; such as Interprovincial Journeyman Cook from any province or as TQ 5 for former Canadian Forces members.
b) Open to any person who as an equivalent certificate from a member country of the World Association of Chefs Societies (WACS);
c) Open to pastry chefs with a documented history of employment of a minimum 8 years in the trade
ii) Member at Large: Open to individuals who meet the above criteria but live in excess of 250 km from a CCF Branch;
iii) Armed Service: Open to all current members of the Canadian Armed Forces holding a minimum cooking certification of TQ5;
iv) Junior Member: Open to any individual who is currently engaged in or having completed a professional cook training program; or, any individual who is employed actively in the food preparation industry;
v) National Corporate: Open to any food, wine and equipment manufacturers;
vi) National Allied: Open to Educational institutions with food or food science curriculums, Food service and hospitality/tourism industry organizations, and print or audio-visual media company;
vii) Individual Allied: Open to Dieticians, food stylists, and Food writers; and,
viii) NSACC Partners: Open to any food professionals such as suppliers, manufacturers, brokers or vendors.
B. National members, Members at large, Armed forces and Junior NSACC members are automatically CCFCC members, in their respective category. They have therefore CCFCC and NSACC voting rights
C. Corporate, Allied and Partners do not have voting privileges; except when specifically granted by the board of Executives on specific matters concerning their involvement or membership; ie, such as awards
D. All applications for membership shall be signed by two members in good standing vouching for the applicant's eligibility to membership.

6. HONORARY AND LIFETIME MEMBERSHIPS

A. For their contribution to the profession or to the CCFCC - individuals, professional affiliates or chartable organizations - may be recommended for honorary membership
B. Honorary membership may be conferred by a majority vote at a general meeting. Such members are not required to pay neither initiation fees nor annual dues. They are not, however, granted voting privileges.
C. Life membership may be conferred by a majority vote at a national general meeting on any member of the Society in good standing. Such membership does carry voting privileges but no obligation to pay dues. Eligibility guidelines are dictated by CCFCC bylaws

7. FEES

A. New national members are required to pay a one-time initiation fee, set at the national level, with the exception of junior members
B. The membership fees of this society shall be set by the general membership
C. Each member shall pay dues set by the general membership, payable before February 10th. Those members joining after June 1st of each year shall pay a half years rate set by the general membership.

8. CONDUCT

A. Any member whose conduct is deemed, in any respect, to be derogatory to the character or prejudicial to the interests of the society, or who has disobeyed the tenets of any Code of Ethics to which this society has subscribed may be suspended from membership on a recommendation of the Board of Directors.

9. BOARD OF DIRECTORS

A. The Board of Directors shall consist of the President, Vice-president, Secretary, Treasurer, Partners' representative, juniors' president and the Outgoing president.
B. The President, Vice-President, Secretary and Treasurer are elected at the annual general meeting for a two-year term and shall not exceed two consecutive terms in the position. The president, vice-president and treasurer must be national voting members.
C. The Junior Branch's president is elected for a one-year term by the junior members.
D. The outgoing president may remain on the Board of Directors to ensure continuity within the Association and advise the new president on such matters. The outgoing president must indicate, in writing, is/her intention to remain on the Board, to the secretary prior to the first board meeting following the elections.
E. Vacancies in any of the elective offices occurring before the next bi-annual election shall be elected at the next regular meeting and serve until the next election of officers unless by special resolution at a meeting being called for this purpose.
F. The Association shall retain the power of vacating the office of any member of the Board of Directors or of the President, Vice-President, Secretary or Treasurer for good cause shown on an affirmative majority vote of the members present at a special meeting called for this purpose.
G. The Directors shall have full power to act in all matters pertaining to the management of the Association in strict compliance with the present by-laws and shall prescribe such rules and regulations consistent with the same, regulate the affairs of the Association and conduct its members (whereas they may be), as in the judgment of the Board of Directors may be found necessary and proper from time to time.
H. Only national members have voting privileges.
I. Any and all acts of the Board of Directors, with the exception of those concerning routine business of the Association may be rescinded at the next general meeting following such action and it shall require a majority vote of the members present at such a meeting to annul, alter or vary any action taken by the Board of Directors.
J. No member shall be eligible for office who is in arrears of his dues or in any manner pecuniary indebted to the Association.
K. Nevertheless, the Directors may suspend any member of the Board of Directors which shall include the President, Vice-President, Secretary, Treasurer or Recording Secretary who shall have been absent from three(3) consecutive meetings of said Board and forthwith appoint another member or members to temporarily full such vacant or vacancies until the next general meeting or any special meeting convened for the purpose, when such action of the board of Directors shall be confirmed or disapproved and if confirmed, the temporary member shall continue in office for the remainder of the ensuing year, and if not approved the suspended member or members shall be reinstated for the ensuing year.

10. DUTIES OF THE DIRECTORS

A. President

i). The president has the following duties:
a) Preside the meetings of the Association and of the Board of Directors,
b) Set the agenda of all meetings and canvass members for agenda items,
c) Overview the general affairs of the association and ensure that its rules and regulations are rigidly enforced,
d) Create committees for the benefit of the Association and appoint their Chairperson until a new Chair is elected by the committee; and
f) Cast the deciding vote in case of a tie at Association or Board meetings.

B. Vice-President

i) In the Absence of the President, the Vice-President shall preside at all meetings of the Association and of the Board of Directors and at such meetings shall have the same power as the President.

C. Secretary

i) The Secretary shall keep accurate minutes of all the proceedings of the Association and of the Board of Directors in a fair and impartial manner and shall endorse and file all papers and documents pertaining to the transactions of the Association, issue, sign, or attest when required by the Association or its By-Laws, all drafts and other official documents, and shall file all communications of the Association or of the Board of Directors for future reference. In the Absence of both the President and the Vice-President from a meeting, the secretary shall bring the meeting to order and a temporary chairman shall be appointed for the meeting.

D. Treasurer

i) It shall be the duty of the Treasurer to receive all monies belonging to the Association and to disburse the same under the direction of the Board of Directors by cheque or order signed by the President and attested by the Secretary. He shall hold in trust all securities, investments, and other property as well as the funds belonging to the Society, and shall transfer, exchange or deposit the same or any part thereof when required by the Association to do so.
ii) He shall keep a full and correct account of all monies received, and/or invested at each annual general meeting provide the bank book together with a full report in writing of all the receipts and disbursements with a detailed statement of the funds and investments belonging to the Association and further to supply the same to the president, Board of Directors, or Auditing Committee whenever required by them to do so. He shall be under bond in the manner and to the amount determined by the Board of Directors.

11. HISTORICAL RECORDS

A. The Secretary and the Treasurer shall keep historical records for a period of 7 years.

12. COMMITTEES

A. All committees shall be subject to the exercise of the supervising power of the Board of Directors.

13. OWNERSHIP - FUNDS AND BORROWING POWER

A. The ownership and legal title of all the assets of the Association - both real and personal - shall vest in the Association for the benefit and enjoyment of the members therein.
B. The Funds and the Properties of the Association shall not be devoted to any purpose other than the uses of the Association as set forth in the Constitution and By-Laws.
C. The funds of the Association may be invested from time to time by the Board of Directors at their discretion or as directed by the Association but no part thereof shall be divided among the members.
D. The borrowing powers of the Association shall be pursuant to the Societies Act but subject to the written By-Laws.
E. In case of a surrender or forfeiture of the Association's Charter or of the winding up of the Association, all of the assets of the Association whatever nature or kind, after payment of all liabilities, shall be distributes to one or more other organization that carry on similar activities.

14. AUDIT OF ACCOUNTS

A. Three (3) members appointed by the Board of directors to the President shall constitute the Auditing Committee, and shall, once a year, audit the books of the Association and present such audit at the annual general meeting. One member of the committee shall be designated as the auditor and shall be Chairman of this Committee.
B. The Books of the Association shall be audited in the month of May prior to the general election, by a chartered accountant or a certified public accountant.
C. The annual financial statement, as audited, shall be filed with the Registry of Joint Stocks pursuant to provincial legislation.

15. CUSTODY AND USE OF THE COMMON SEAL

A. The Seal of the Society shall be in the custody of the Secretary and shall be affixed to any document in the presence of a t least two officers of the Association and two Directors of the Association.

16. ALTERATION OF BY-LAWS

A. Alterations or repeal of the present By-Laws shall be effected, except at an annual general meeting of the Association or a special meeting convened for that purpose and not until the proposed change shall have been posted for at least thirty (30) days previous to being acted upon by extraordinary resolution and passed by a majority of the members present at the said meeting.
B. Errors and corrections of typographic or formatting nature may be forwarded to the Bylaws committee at any time. The Bylaws committee may make such corrections at any given time, providing interpretation of the Bylaws is not affected. In the event of a controversial correction, the Bylaws shall automatically revert to the version prior to correction.

17. ANNUAL GENERAL MEETING:

A. The President shall in the month of May of the election year, appoint a nominating committee of not less than three (3) members. The said committee will canvass the membership with a view to securing a full slate to be placed in nomination at the next meeting.
B. At the regular meeting of the Society held the First Tuesday in May of the election year a committee of not less than three (3) shall be appointed to take care of the election and conduct the same as herein prescribed - such committee will be known as the Election Committee.
C. The Election Committee shall have ballot slips of uniform size and color on which shall be written the name of the member voted for.
D. The vote shall be tabulated and each nominee shall be credited with their votes. In case of a tie, a second vote shall be immediately taken. Members will only be allowed to vote for one of the tied individuals. Upon the final result of the election, the member so elected shall be called before the meeting to accept their respective offices.
E. At a meeting of the Association nine (9) members in good standing constitute a quorum.
F. The new Directors shall take office at the end of the first meeting in June.

18. SPECIAL MEETINGS

A. A special meeting may be called by the President at his own discretion and shall be called by him when so required for the purpose of the Association. No business except such specified in the notice shall be transacted at any special meeting such meeting to be called by two (2) days written notice.
B. A meeting of the Directors may be held without formal notice if all the directors are present thereat or if those absent waive notice of such meeting in writing.
C. If ten (10) members in good standing request a meeting, the President shall call the same within five (5) days by two days written notice as aforesaid and shall state the object thereof.
D. Five (5) days written notice shall be given to all annual general meetings OR any of the meeting to pass an extraordinarily resolution.

19. PROXY VOTES

A. On the election of officers and the amendments to the Constitution and/or By-Laws of the Society, members may vote by proxy but the proxy must be a member entitled to vote and his authority must be in writing and filed with the election committee before the meeting opens.

20. CULINARY TEAM NOVA SCOTIA

A. Although the Culinary Team represents NSACC membership at interprovincial, national and international competitions, it has its own bylaws and is financially independent of the Association.
B. The manager of Culinary Team Nova Scotia will be chosen by the Board of Directors, to whom all team activities must be reported.
C. Only NSACC members in good standing may apply to be Team members. Team composition will be decided by the manager.

21. AWARDS

A. At the request of the President, members will be asked to nominate noteworthy individuals or establishments for awards, bursaries, or citations. The list of awards and a reminder of eligibility criteria will be included with the call for nominations. No award shall be decided by competition.
B. After canvassing, the president (or a designated member) will publish a short list of candidates from which members will be asked to vote.

22. CODE OF ETHICS

A. The Code of Ethics shall be read at the beginning of each Branch meeting.
B. The code of ethics is as follows: I shall not use unfair means to gain a professional advantage or to injure the chance of another colleague to secure or hold employment; I shall at all times conduct myself so as not to bring discredit to or dishonor the Canadian Culinary Federation.

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